Fellowship of the Data – International RDM Community Meeting 2026

FAQ

Frequently Asked Questions

Accessibility of the venue

The University offers comprehensive information on accessibility of buildings and rooms, keys for accessible toilets, tactile paving, accessible parking etc. on a dedicated website that is currently only available in German. We know that this is not ideal, so please feel free to contact us with any questions. Some aspects:

  • The main building and the rooms where our event takes place are accessible without stairs, with elevators, or with a stair lift.
  • The stair lifts and the accessible toilets can be used with an eurokey.
  • The main building has tactile paving.
  • There is accessible parking directly in front of the main entrance. For further information on accessible parking, visit the Official Vienna City Map and select "Karteninhalt" → "Parken" → “Behindertenparkplätze”. 

Accessibility of public transport

The public transport network Wiener Linien has a dedicated page on accessible mobility.

Accessibility of accommodation

If you need barrier-free accommodation, the Vienna Tourist Board offers specialised information on their website, via chat, phone, and email.

Vienna offers a great variety of accommodation from luxury hotels over bed&breakfasts to hostels. If you need barrier-free accommodation, the Vienna Tourist Board offers specialised information on their website, via chat, phone, and email.

After registration, you will receive an email containing some suggestions for hotels the University of Vienna has a contract with.

We invite you to submit proposals for posters and poster pitches at the Fellowship of the Data 2026! For more information, see also the Call for Posters. Submission is now closed.

  • What is the deadline? Deadline for submissions through our submission portal was June 15.
  • When will I be informed if my poster was accepted? We are happy to announce that we could accept each of the poster submissions. Thanks for your excellent contributions! You should also receive a confirmation email about it. If you have not been received that by July 15th, please check your spam folder or send us an email.
  • What are technical and administrative requirements? Title length: Maximum 20 words. Abstract length: 150-200 words. Poster size: vertical A0 (84.1 x 118.9cm). Duration of poster pitch: 1 minute. Language: English
  • When does the poster need to be ready? You just need to bring the printed version to the venue on Day 1 to hang it up. You are invited to add your digital version to our Zenodo Community.
  • Where can I print my poster? In case you want to print your poster in Vienna: There are copy shops not far from the University main building that accept orders via email so that you can fetch your poster when you arrive here: die Kopie 09 Universitätsstraße 8) or Printshop (Alser Straße 28).
  • Do I need to bring a slide for my poster pitch? No, we will provide one with your name and the poster title.

  • Is there a conference fee? To help cover catering costs for the conference, we kindly request a participation fee of 120 EUR from all attendees. Thank you for your understanding and support!
  • I will have a poster or poster pitch. Does that mean I don't have to pay the fee? No, sorry, that's not possible.

  • Can I have a confirmation of attendance? This will be prepared and sent out to you if you have indicated you want one in the registration process. Please bear with us for a few days.

  • Where will the next meeting be? The next Fellowship of the Data will take place from 18-20 October 2027 (lunch to lunch) at the University of Luxembourg, Belval, Luxembourg.

  • Will there be vegetarian and vegan options? Yes. Our Catering ist organic and vegetarian/vegan. Allergens will be disclosed. Please enter any dietary requirements during registration, and we will do our best to accommodate them.

  • Is the Fellowship of the Data Meeting a purely Austrian or an international event? It is an international event with speakers, panelists, and organisers from several countries.

  • I need an official invitation that confirms my participation for local authorities / my employer. How does this work? Please send us an email at datafellows.ub@univie.ac.at. Our congress service will provide an invitation.

  • What if I have lost/forgotten something? A white charger was found in the area across BIG lecture hall. Please send us an email and we will gladly mail it to you.

  • Can I participate online? No, the event is on-site only. The talks will not be recorded, but we invite all speakers and presenters to upload their material to our Zenodo community. We also welcome posting about the meeting on social media #datafellows.

See also the Call for Posters. 

  • What is the deadline? Deadline for submissions through our submission portal was June 15.
  • When will I be informed if my poster was accepted? We are happy to announce that we could accept each of the poster submissions. Thanks for your excellent contributions! You should also receive a confirmation email about it. If you have not been received that by July 15th, please check your spam folder or send us an email.
  • What are technical and administrative requirements? Title length: Maximum 20 words. Abstract length: 150-200 words. Poster size: vertical A0 (84.1 x 118.9cm). Duration of poster pitch: 1 minute. Language: English
  • When does the poster need to be ready? You just need to bring the printed version to the venue on Day 1 to hang it up. You are invited to add your digital version to our Zenodo Community.
  • Where can I print my poster? In case you want to print your poster in Vienna: There are copy shops not far from the University main building that accept orders via email so that you can fetch your poster when you arrive here: die Kopie 09 Universitätsstraße 8) or Printshop (Alser Straße 28).
  • Do I need to bring a slide for my poster pitch? No, we will provide one with your name and the poster title.

Here are some recommendations for your presentations/keynotes: 

  • We don't provide a standardised template, you can use any template you like.
  • Please keep in mind that the PCs we have at the University run on Microsoft Windows and choose the file formats accordingly.
  • Don't depend on your own device. 
  • You can download your presentation from the presentation PC.
  • if you want to make sure that your presentation file works out fine, you can send it to us beforehand for testing, but you don't have to.

  • When and how can I register? Registration was open until August 31st and is now closed! We are at capacity. If you would replace someone who cancelled, please reach out to us!
  • Where do I register as a keynote speaker or invited panelist? Please use the link for complimentary registration that was sent to you by the organising team.
  • Where do I register as a poster presenter? Registration was open until August 31st! If you present a poster, but have missed the registration deadline, please reach out to us.
  • Where can I register for the side event? Please use this URL: https://univie.eventsair.com/datafellows2026/regsideevent
  • Do I need to register if I submitted a poster and it was accepted? Yes.
  • What about hotels? After registration, you will receive a confirmation that also contains some suggestions for hotels where the University of Vienna has a contract with. See also Accommodation.
  • Is there a conference fee? To help cover catering costs for the conference, we kindly request a participation fee of 120 EUR from all attendees.
  • I registered, but can't attend. How can I cancel my registration? Please send an email to congress@univie.ac.at.

If you are an invited speaker/panelist, please consider that we need the following information/documents for reimbursement of your travel costs:

  • Accommodation: The receipt from the hotel. If you stay longer for a private reason, we can simply specify how many nights we cover for you, no need to get separate receipts.
  • Travel by train/public transport: Just the tickets are sufficient. You can also send us public transport tickets for traveling within Vienna during the meeting. If you use a taxi or uber to go to your hotel or the train station/airport, please keep a receipt and we can reimburse that too.
  • Travel by plane: We need a receipt and the boarding passes. Please immediately make a screenshot of your boarding passes if you use an online version (they may not be accessible anymore after the flight). IMPORTANT: We need an actual receipt, a booking confirmation for your flight is not sufficient! You may have to reach out to the airline or the online platform you used for booking to get the receipt.
  • Personal information: First name, Last name, E-Mail, Private address, ZIP code, City, Country
  • Bank information: Bank country, Banking institution, IBAN, BIC

Please send these documents and your complete banking information to datafellows.ub(at)univie.ac.at. And don't hesitate to contact us if you have any questions!

  • Where can I find the shared notes? They can be found on cryptpad. Participants and speakers are invited to share relevant links or notes.

  • What is the side event? The side event is intended as an informal opportunity to meet and connect with other participants ahead of the conference. Those of you who have registered for the side event should have received information with the final details via email (subject “Social Event Infos: Fellowship of the Data Community Meeting in Vienna”) on September 16th. Please note that any food and drinks consumed and activities during the side event are at your own expense.
  • When is the side event? Sunday, 20 September 2026, from 4 pm.
  • Where can I register for the side event? Registration is closed.

The event will take place in the University of Vienna's main building.

For information on how to come to Vienna and how to reach the Venue, see Venue.
At the same link you'll also find a map of the building and room location info.

  • Where can I put my outer wear and suitcases? Near the rooms the event takes place in, there are lockers with a 2 EUR coin deposit. You might need to take larger bags and suitcases with you into the lecture halls/seminar rooms. The lockers need to be emptied daily, so you can't use them over night.

  • How will the weather be in Vienna? You can find current weather and a forecast for the next days on the weather page of the Austrian broadcasting corporation ORF. The most relevant weather station is Wien-Innere Stadt.

  • Where has the Fellowship of the Data taken place before? Former iterations were in Berlin (2023) and Jena (2025).
  • Where can I find material from earlier events? in our Zenodo community.

  • Is there free WLAN? Yes. There are two options:
    • In the main building (and other university buildings), we provide eduroam.
    • There is also a hotspot by the City of Vienna free WLAN (StadtWien-PublicWLAN).

  • Where is the DataFellows Zenodo community? You can find it on https://zenodo.org/communities/datafellows/. Here you find contributions to former Community Meetings, incl. the 2025 Book of Abstracts, and submit your own contributions.
  • How do I add my contributions to a community? See the “Submit to community” page on Zenodo. In short, you publish the record first and then submit it to a community.

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